The Approval Workflow lets form creators require manual validation before any submission data is written to connected spreadsheets — giving you tighter control over your data and a clear audit trail of every response.
How to enable approval
Open your form from the workflow canvas.
Click the ⋮ menu in the top-right corner and select Settings.
Expand the Advanced section.
Toggle on Require approval to form responses.
Once enabled, form responses are encrypted and held for review. No data reaches your spreadsheet until an approver acts on each submission.
Add approvers
Type an email address in the Approvers field and click + to add teammates. You can add up to 5 approvers. Approvers are notified by email when a submission is waiting, and in-app if they have joined Sheetgo.
By default, Use Sheetgo AI to summarize responses is enabled — Sheetgo generates a short summary of each submission to help approvers quickly assess responses. You can uncheck this option if you prefer to review the full responses directly.
Click Save changes to apply.
Review pending responses
Once approval is enabled, a Responses approval option appears in the form's ⋮ menu inside the Forms panel. Click it at any time to open the pending approvals list directly from the workflow canvas.
Approve or reject by email
Each approver receives an email notification when a new submission is waiting. The email includes an AI-generated summary of the response and Approve and Decline buttons.
Clicking either button opens a review page where you can see the full summary, view the actual responses, and confirm your decision.
The links are tokenized and single-use — attempting to act on the same submission twice shows a clear error message.
Approve or reject from the app
A snackbar notification appears in Sheetgo when new submissions are waiting for review. Open the Responses approval option from the form's ⋮ menu or click the notification to open the pending approvals list. Each submission shows an AI-generated summary, the submission ID and timestamp, and a View actual responses link.
Click Approve or Decline to act on the submission. The status updates in real time.
How submissions appear in your spreadsheet
A status column is automatically added to your destination spreadsheet showing each submission's approval state: pending, approved, or rejected. Visual cues help you differentiate states at a glance.