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Connect files from a shared Google Drive to your workflows

Learn how to locate and connect with the files that are hosted on a shared drive

Written by Jonatan Gomes

Teams often keep workflow files on a Google Workspace shared drive, which the organization owns rather than one person. Shared drives are separate from My Drive, so their files don't appear in the first list you see in Sheetgo's storage picker.

Select a file or folder from a shared drive

  1. In your automation, start selecting a file or folder. Sheetgo opens its storage picker.

  2. For Google Drive, find the LOCATIONS panel on the left. It lists My Drive, Shared drives, Shared with me, Recent, and Starred files.

  3. Select Shared drives, or expand it to see the shared drives you can access.

  4. Open the shared drive and browse its folders, then select the file or folder you need.

If someone shared a file with you individually, look under Shared with me instead. See the article Connect shared Google Drive files to your Sheetgo workflows for that setup.

The LOCATIONS panel of the storage picker with Shared drives selected

Use the On file or folder change trigger

The On file or folder change trigger cannot watch the root of a shared drive. Its File or folder field notes:

"The root of a shared drive cannot be watched. Choose a folder inside it."

Choose a folder inside the shared drive instead.

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