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What is the smart schedule and how to use it
What is the smart schedule and how to use it

Learn what is the smart schedule and how to use it to keep your spreadsheets updated even when you are offline.

Vitor Mazon avatar
Written by Vitor Mazon
Updated over a week ago


The smart schedule ensures that you always have the latest data, even when you're not in front of your computer to manually run a connection. It saves you time by transferring data even while you are offline.

You can schedule Sheetgo to update your workflow: from once an hour, to once a month or request an increased run frequency.

You can also use automation triggers to configure more specific actions to run this workflow while you are away.

Connections in a workflow will update sequentially. If you want to alter the order in which they update, change the order of the connections inside the workflow. Learn more here.

You can also pause subsequent connections whenever there is one on the list that did not update. Learn more about workflow failure settings here.

How to use it?

There are different ways to start automating your workflow.

  1. Click on this icon in My workspace

  2. Select Schedule Settings on this Overview tab.

  3. Click the Automate button on the Workflow view

Choose how often you want to update your workflow:

Slide the toggle button Run automatically.

Select how often you want the workflow to be updated. Here’s how each option works:

  • The first dropdown menu contains the trigger options. The workflow trigger can be Based on a schedule, On form submission, and On workflow run.

  • The second dropdown menu contains the routine of these updates. This can be Multiple times a day, Once a day, and Once a month

  • The third dropdown menu contains the frequency.
    On “Multiple times a day”, this can be every hour, 2, 4, 6, 8, or 12 hours.
    On “Once a day”
    you select a time frame: “Between 4:00 p.m. and 5:00 p.m.”.

  • The Day Option only appears when using multiple times a day and once a day, allowing you to select which day (or days) you would like to run the connection.

  • The Time Range option only appears on multiple times a day and it allows you to select when this workflow runs. in the image above, for example, it will run every hour between 6:00 AM and 6:00 PM

You can see more in-depth examples of how to use smart schedules to set up weekly, monthly, and much more here.

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